1.  

2. Railway Schools:

4. General:

6.KENDRIYA VIDYALAYAS

7. Kendriya Vidyalayas in Project Sector:

8. Construction of Kendriya Vidyalaya Buildings

9. Construction of Kendriya Vidyalaya Building in railway Colonies

10. Non-Railway Schools in Railway Colonies.

11. Railway Schools:

12. The Base of this Compendium

Annexure A

Annexure B

Annexure C

Annexure IV

Annexure 'D'

Annexure 'E'

At present, the orders relating to educational facilities to children of Railway employees are scattered in a number of office Circulars/Orders issued from time to time. The question of consolidation of these existing orders/circulars into one Master Circular has been under consideration of the Ministry of Railways (Railway Board). They have now decided to issue a consolidated order on the subject as below for the information and guidance of all concerned.

2. Railway Schools:

2.1 Educational facilities provided on the Railways owe their origin to the necessity for fulfilling the educational needs of the children of European and Anglo-Indian employees who, in the last century, formed a considerable proportion of the Railway employees posted at places where no European schools were available. With this end in view, Railway schools were established at large Railway establishments. Certain Railway established boarding schools at hill stations for imparting education under European conditions. Other Railways assisted their employees by undertaking to pay a portion of the tuition fees. The educational facilities thus provided for Europeans were later extended to Anglo-Indians and when the number of educated Indians began to increase in Railway Services, the Railways began to provide such facilities for the children of Indian employees at places where adequate arrangements did not exist.

2.2 Under article 346 (3) - item 25 of list 3 Concurrent List (Seventh Schedule), provision of educational facilities is primarily the responsibility of State Govt./Ministry of Human Resource Development (Department of Education). However, Railways have provided educational facilities to the limited extent within the constraint of available resources purely as a measure of staff welfare to meet the needs of wards/children of Railway employees only at such places where there is a concentration of Railway employees and the educational facilities provided there at by other agencies - both Government (Sate/Central) and private are found inadequate or are totally absent resulting in hardship or inconvenience to them.

2.3 Educational facilities provided by the Railways are generally confined to Primary/ Middle and High/Higher Secondary Standards. The Railways do not normally enter into the field of college and Technical education owing to their extant policy keeping in view the far reaching administrative and financial implications.

2.4 Schools functioning in Railway Colonies:

a.639 Railway Educational Institutions comprising of 1 degree College, 7 Inter Colleges, 34 Higher Secondary, 51 High, 29 Middle, 118 Primary (full-fledged) and 399 ATP Schools are functioning on our system.

b.As a policy, Railway Ministry have been coordinating with the Department of Education and had been successful in getting 60 Kendriya Vidyalayas - 6 in Project Sector and 54 in Civil Sector - established in Railway colonies/Areas.

c.382 privately managed schools and number of State run schools are also functioning in various Railway Colonies to cater to the needs of children of Railway employees.

3.1 It may be reiterated that provision of educational facilities is primarily the responsibility of the State Govt./Ministry of Human Resource Development. Railway employees should, therefore, avail of the existing educational facilities provided by the State Govt etc. to the general public. While in the past, it could be admitted that difficulties in this respect were being experienced by Railway employees but with the passage of time and considerable and extensive educational facilities being provided by different agencies, Government as well as private at various places, the demands for expansion/ upgradation of schools to the various levels/ standards, should considerably reduce and finally cease to exist. To achieve this goal, the Board have also decided, as a matter of policy to establish Kendriya Vidyalayas preferably in "Civil Sector" in Railway colonies which will, while meeting the needs of the employees, reduce our financial burden on the administration of the schools.

[No. E(W)83 SC 2-27 dated 13.9.1988. (RBE 203/1988)]

3.2 Keeping in view the existing facilities at various places where there is a concentration of Rly. employees, constraint of funds, restrictions imposed on creation/ upgradation of posts without matching surrender of live posts and imperative need to effect stringent economy in administrative expenditure etc., the Board desire that a critical review of Austerity Type Primary Schools should be undertaken by respective Railway Administrations immediately and the feasibility of closure, amalgamation or conversion of such schools should be examined and a phased programme should be chalked out. Similar study/review should also be conducted in respect of other schools viz., Primary, Middle, High/Higher Secondary Schools on opening/ expansion of non-Railway Schools and Kendriya Vidyalayas and serious efforts should be made to progressively close down the existing Railway schools matching the expansion of Kendriya Vidyalayas and other non-Railway schools.

3.3 With this end in view, the following points should be kept in mind by the Railway Administrations while forwarding their proposals regarding upgradation/ expansion of Railway Schools, introduction of new sections/ classes/ subjects etc. in the prescribed proforma to the Railway Board:-

i.No post-facto sanction of the Board to regularise the action taken by the Railway Administration without their prior approval will be accorded and may also result in reversing the action taken by the Railway Administration and fixing responsibility on the officers concerned for non-compliance of Board's orders;

ii.No proposal for opening of new Railway school should be sent to the Board;

iii.Efforts should continue to be made to obtain grant-in-aid from respective State Governments where Railway schools are situated;

iv.Proposals for expansion/upgradation etc. of Railway schools should be submitted to the Board for consideration only sparingly and where inescapable and fully justified taking into account the existing schooling facilities, etc. subject to the Railway Administration being able to muster suitable matching surrender of live posts equal to the cost of posts of teaching and non-teaching staff involved in the proposal; and

v.On opening of Kendriya Vidyalayas in Railway colonies, the concerned Railway Administration should take immediate steps to close down the ATP Schools, if any, already functioning at the stations. Steps for closing down the higher classes/schools may be taken progressively with the expansion of the Kendriya Vidyalayas.

3.4 Proposals regarding opening of new sections/classes, introduction of new subjects. upgradation of schools etc. should be sent to the Board (with detailed estimate of recurring and non-recurring expenditure involved) duly vetted by the FA&CAO in prescribed proforma positively by December each year to enable the Board to consider the same on merit and accord their approval, if found feasible before the commencement of the academic session.

[No. E(W)83 SC 2-27 dated 13.9.1988. (RBE 203/1988)]

4. General:

4.1 Railway Schools functioning in various Railway Colonies must be got recognised by the Education Board/Department of the respective State Governments or Central Board of Secondary Education, New Delhi.

4.2 Railway Administrations should fall in line in respect of Medium of Instruction in Railway Schools with the State Governments to the extent obligatory as per their orders. For this purpose, if appointment of language teachers becomes necessary, the same may be done after obtaining the sanction of the competent authority if the State Govts. have also done same in the schools run by them.

[No. E 49 ED 1/3/3 dated 11.2.1956.]

4.3 The children of outsiders should be admitted only if spare capacity is available after admitting all children and wards of Railway employees.

[No. E(W)59 ED 1-49 dated 2.1.1960.]

4.4 Wherever free education is provided by the State Governments, in lower classes in schools run by them, the Railway Schools in these areas should also provide free education in lower classes run by them. They should approach the State Govt. for grant-in-aid to cover losses in fees through suitable grant-in-aid according to the scales which may have been laid down for covering losses in fees in aided schools.

[No. E(W)60 ED 1-7 dated 4.2.1960]

4.5 In all Railway Schools, the day's work should begin with the community singing of the National Anthem.

[No. E(W)63 ED 1-33 dated 10.9.1963.]

4.6 Scout and Guide activities should also be given due encouragement in Railway Schools, particularly in Primary and Middle Schools, etc to inculcate the spirit of selfless service, self discipline etc. amongst the children, which will go a long way in character building. Assistance and guidance, if any needed in this respect, may be sought from your Railway Scout and Guide Organisations functioning at various levels.

[No. E(W)84 SC 2-10 dated 19.9.1988]

4.7

i.Coaching for courses for children of Rly employees for recruitment to the non technical popular categories/technical categories like Office Clerks, Commercial Clerks, Asstt. Station Masters, Guards, etc, through examinations conducted by Railway Recruitment Boards may be imparted in Railway Schools where requisite infrastructure facilities are available during non working school hours etc. either in the morning evening or on holidays for a specific duration;

ii.Admission to coaching classes shall be restricted to children of Railway employees studying in Matriculation or Higher Classes in Railway/non Railway schools;

iii.To begin with, coaching may be imparted in the subjects prescribed for the non technical popular categories examinations conducted by Railway Recruitment Boards;

iv.A reasonable minimum amount may be levied as tuition fee on students attending the coaching classes with a view to restricting the admissions to needy and aspiring students only;

v.Railway employees who have the experience and expertise in teaching and posses wide knowledge and conversant with the prescribed subjects and type of questions being asked in the examinations conducted by Railway Recruitment Boards be engaged and paid suitable amount of honorarium from the amounts collected vide (iv) above and from the Staff Benefit Fund, as may be determined by the Railway Administrations in consultation with their FA&CAO;

vi.Details relating to coaching schemes may be worked out by the Chief Personnel Officer in consultation with FA&CAO and implemented at a few selected centres e.g. Zonal/ Divisional Railway HQs. on an experimental basis. However above course of action may be introduced in one High/Hr. Sec. School/Inter College in each Division immediately.

[No. E(W)83 SC 2-24 dated 28.4.1987.]

4.8 Training in Arts and Crafts may be Introduced in Railway Higher Secondary, High And Middle Schools as a hobby, wherever possible. In case this involves incurrence of additional expenditure, proposals should be sent to the Ministry of Railways with the concurrence of the FA&CAO.

[No. E(W)61 SC 2-50 dated 5.9.1961.]

5.1

a.Railway Schools do not constitute 'industry' hence the same should be outside the scope of the existing Trade Unions of Railways. However, there should be no objection to the Teachers forming associations of their own.

[No. E(LWA)65 AT/ID/1-6 dated 4.1.1966.]

b.Railway School Teachers in their individual capacity may be permitted to place their grievances before the Senior DPOs/SPOs who are normally the functionaries responsible to oversee the smooth functioning of the schools in their capacities as President/Vice President of the School. The teachers in their individual capacities may be permitted to discuss their grievances with the officers in the Personnel Department responsible for the functioning of the Schools with prior appointment. The grievances of these teachers, whenever taken up in this manner, should be thoroughly examined by the Administration and action taken to redress the grievances within the framework of the Rules.

[No. E(LR)82 UTP/2 dated 6.2.1984.]

5.2

i.No separate posts of Asstt. Headmasters / Asstt. Head Mistresses/Vice Principals should be created and that where considered necessary, the senior most post graduate teachers in a school Rs.1640-2900/ Selection Grade working in a Higher Secondary School/senior most graduate teacher in a scale Rs. 1400-2600 working in a High School, should be put to work as Asstt. Headmaster / Asstt. Headmistress/Vice Principal by reducing his/her teaching load.

[No. E(W)62 SC 2-44 dated 4.3.1963.
and E(P&A)I/87/PS-5/PE-5 dated 11.01.1988]

ii.However, in Higher Secondary Schools/Inter Colleges, with an enrolment of 1000 or more students, the senior most Post Graduate teachers in scales of Rs. 2000-3500 (Senior Grade)/2200-4000 (Selection Grade), as the case may be designated and utilised as Vice Principals by reducing their teaching workload. If necessary, selected suitable Post Graduate Teachers may be shifted to locations where needed, if they are not readily available their.

Post Graduate Teachers re-designated as Vice Principals shall be paid the Special Allowance of Rs. 150/- p.m. in lieu of the teaching allowance of Rs. 100/- being drawn by them.

[No. E(W)83 SC 2-18 dated 28.11.1988 (RBE 263/1988)]

5.3 Each case of transfer of a Railway school to the State Government should be examined on merits and where this can be done, the Railway Administrations may agree to license the school buildings on nominal license fee and give the furniture free of cost so as to make it attractive for the State Govt. to take over the school. In any case, approval of the Railway Board may be obtained before any Railway school is handed over to the State Government.

[No. E(W)61 ED 1-6 dated 17.3.1962]

5.4 The main objective of conducting inspections in Railway schools is to be streamline their day to day administration by effecting necessary improvements in educational standards. Vigorous follow up action should be taken on Inspection Reports submitted by Inspecting Officers and whenever deficiencies have been pointed out these should be speedily rectified. The Chief Personnel Officers should take personal interest and ensure that necessary improvements, where called for, are effected with a view to improve the standard of Railway Schools. It should also be ensured that Railway Schools are regularly inspected by the State Govt. Inspectors and their recommendations implemented to the extent possible. In this connection, attention is also invited to the recommendations of Educational Advisers which were sent along with Board's letter No. E(W)58 ED 1-9 dated 21.9.1959.

[No. E(W)65 SC 2-54 dated 15.8.1966.]

5.5 Any changes in the pattern of classes in Railway Schools such as addition or abolition of classes, upgradation or down-gradation of schools etc. should be reported to them for information together with the reasons necessitating such changes.

[No. E(W)65 SC 2-8 Pt. dated 31.10.1966.]

5.6 Concessions to the Scheduled Caste and Scheduled Tribe Communities in the matter of admission to the Railway Schools

1.It has been decided by the Railway Board that the following concessions should be allowed to the students belonging to the Scheduled Caste and Scheduled Tribe communities in the admission to the Railway schools;

a.A distinct reservation of 15% for SC and 5% for ST candidates;

b.The reservation in (a) above is interchangeable;

c.Where admissions are made with reference to percentage of marks obtained, 1% reduction in marks may be allowed in the case of SC & ST candidates provided the lower percentage does not fall below the minimum marks required to pass the qualifying examination;

d.The minimum age limit for SC & ST may be raised by three years.

e.No child/ward of a member of staff belonging to SC/ST communities should be refused admission in Primary classes;

f.In other classes, admission should not normally be refused upto the extent of the quota exclusive of any who secure admission on merits.

2.To ensure that the concessions in the matter of admission as referred to above are actually available to the SC & ST Communities, the Railway Administration should maintain the following data;

i.No. of candidates seeking admission each year;

a.No. out of these are children and wards of Railway employees separately for SC & ST and other communities;

b.Outsiders, separately for SC, ST and other communities.

ii.Number refused admission in the same details as in (i) above

iii.Reasons for refusal of admission in the case of SC and ST candidates;

a.Where they are children and wards;

b.Where they are outsiders.

5.7 ANNUAL REPORT

The Railway Units are required to furnish relevant details in the prescribed proforma enclosed to Board's circular No. E(W)90 RP 1-1/C dated 17.9.1990. (RBE 145/1990) to the Board positively by 31st July every year.

6. KENDRIYA VIDYALAYAS;

6.1 In Railway areas where there is a concentration of Railway employees and the educational facilities made available by the State/Central Govt. and Local/Private Agencies are found absent or inadequate to meet the needs of the children/wards of Railway employees, the Ministry of Railways have decided, as a matter of policy, to get established Kendriya Vidyalayas preferably in 'Civil Sector' in Railway colonies which will, while meeting the needs of the employees, reduce our financial burden on the administration of the schools.

6.2 Kendriya Vidyalayas are to be opened only at Zonal/Divisional HQs., major workshops and other Railway establishments where there is a large concentration of Railway employees, or say, at least one thousand, with inter-state transferable liabilities and when the existing facilities are found inadequate or such facilities are non-existent, to meet the needs of the children of Railway employees.

6.3 Such schools will normally be opened only in 'Civil Sector'.

6.4 Railways should make available the physical facilities in conformity with the prescribed terms of Kendriya Vidyalaya Sangathan as indicated below:

i.Fully developed land (normally ranging between 10-15 acres lesser areas in case of metropolitan cities only, on lease basis);

ii.Temporary accommodation on nominal license fee for the school (initially a minimum of 6 - 7 classrooms - one room each for classes I to V, one room for the Principal and one for the staff with requisite basic facilities and additional class rooms with the progressive growth of the school till such time the Sangathan constructs its own school building;

iii.Residential accommodation to 50% of the staff viz., residential accommodation for Principal (Type-IV), 3 to 4 Type - III/II type quarters for teaching staff and one Type-I quarters for Class IV staff on temporary basis on payment of normal license fees, as applicable to Railway employees till such time the Kendriya Vidyalaya Sangathan undertakes construction of staff quarters.

6.5 Proposals or opening of new Kendriya Vidyalaya should be made by the Railway Administrations in the following proforma and should be submitted to the Board positively by December each year. No proposal should be submitted to KENDRIYA VIDHAYALA SANGATHAN direct under any circumstances.

a.Annexure B/I - Opening of Central Schools in Civil sector in Railway colonies, - one copy to be sent to the Board.

b.Annexure B/II - Agreement Form prescribed by the Kendriya Vidyalaya Sangathan (to be signed by the sponsoring authority i.e. DRM/HOD, as the case may be affixing the office stamp) - to be sent in quadruplicate.

c.Annexure B/III - Survey Report (to be furnished as prescribed by the Kendriya Vidyalaya Sangathan in quadruplicate.